The automatic contribution allocation is activated in the contribution accounts (e.g. CLUB/GMBH) and is mainly used for annual accounts.

Proceed in the following steps:

1. Select article
2. Edit article if necessary (check)
3. Note booking data
4. Assign

Under Sales/Automatic contribution allocation the following window opens, where in the first step you can select the articles that are to be assigned automatically via Select article to get them.

The article list will then open, from which you can choose.

All items selected for the assignment are displayed here:

To do this, select the article and click on Article bearbeiten:

See an example article here:

Pay attention to the following points during the inspection:

The posting dates in the articles are not taken into account in the automatic contribution allocation. Enter the date to be posted to here. If the field is empty, the current date is posted to.

In the example, all items are posted on 01/01/11. The monthly contributions are posted continuously until 31.12.11.

Once all the previous steps have been completed, the allocation can be started with Zuordnen:

PC CADDIE asks again whether you really want to assign, which you can answer with Yes, start to confirm.

You can follow the assignment live:

The result of the assignment can be seen in this window.

You can use the sales statistics to check the accounts of individual persons for correct allocation: Check with sales statistics

You can also print checklists with the balance list. This has the particular advantage that you can summarise the families: Balance list

It is possible to automatically assign monthly instalments for annual contributions, such an article can look like this. The „Monthly“ status is important here. This ensures that monthly instalments are assigned in relation to the period entered for the automatic assignment.
The persons entered in the Bank tab with the filter „M“ for monthly will be assigned the item.

You can use the individual instalment allocation for individual persons, for example, if you agree to pay an admission fee in instalments. Click on Distribution of individual items over several months and select a person. The following window also appears if you have just opened the person. You can start the process via the person's sales account via Assign to start the process.

Fill in as required. In our example, we are dealing with an admission fee that is to be allocated in 5 annual instalments.

1. Select the customer.
2. Select the article for the admission fee.
3. Enter the price per instalment here (PC CADDIE calculates the amount of the instalment itself when you enter the total price).
4. How often should the instalment be booked?
5. If you enter 01.01.11 as the 1st booking date, all subsequent annual instalments will be booked on 01.01.
6. The date must be sufficient for the number of bookings.
7. Here you decide whether you want to book the instalment annually or monthly, for example.
8. 1 means that in this case every year an instalment will be posted. To book an instalment quarterly, enter „monthly“ with interval „3“.

If you want to ensure that the following information is included in the posted instalments, you can use these automatic functions in the article:

Here you can see an example of an article and in the next picture the result in the account.

The instalment bookings are then available for future invoice printing.

It is possible to allocate items to specific groups of people. Do you have a large number of individual price agreements? You can create a field for this under INFO for the persons and enter the individual prices there: Additional fields of the contacts

For your annual invoice, start the allocation of items as follows:

The following window appears. Enter the additional info field here so that the price can be retrieved from this field.

Please note the following when allocating contributions automatically:

You can see how to create the articles for this here: </ignore>Jährlich Create increasing contributions articles

If you post the contributions per calendar year, enter the date to which the contributions are to be posted and enter the end date, i.e. until the end of the year. This can mean that if you join during the year, e.g. 7 June 2016, the contribution for the first trial year will be posted to the account 7 times. For years 2 and 3, the contribution will be posted 12 times.

However, if you always want to post the contributions for one year after joining, i.e. beyond the turn of the year, you must enter the following.

Again, enter the date you want to post to, but now tick the box Take month of entry and extend the date to which you want to post through to the end of the next year. PC CADDIE will post the contribution for 12 months from the month of entry.

However, you should make sure that when listing the items to be assigned, you only enter monthly items that have a filled date field, otherwise the contributions would be posted until the end of the following year, which may not be desirable.

If you have entered the contribution allocation twice, you have the option of deleting account entries that have not yet been invoiced.
Please only delete 1 date at a time and print a sales statistic for this date beforehand to ensure that, for example, no instalment postings have been prepared on the same day that you want to keep.

ATTENTION: Beforehand a quick data backup beforehand!

Under Turnover/Annual accounts/ Delete account entries

If you have an item that has 2 different VAT rates, this is handled as follows

Please create a separate article for each VAT rate.

First article

The command must be entered after the name of the article: <+> must be entered after the name of the item. From this, Pc Caddie recognises that one or more further items follow

Second (each additional) item

Pc Caddie recognises the follow-up article by the #. 2x## for the 2nd, 3x### for the 3rd etc.

The account then looks like this

In the invoice, both articles are cumulated and the different VAT rates are shown.

With a special parameter, it is possible to display the total of the first main item and all sub-items in an account on the invoice:

Please contact PC CADDIE Support if you wish to do so.